Finance | Long Beach, United States
Description
An Accounts Receivable Specialist works closely with the Credit Manager to manage the inflow of payments to keep the Company’s cash flow healthy and assists with all areas of the day-to-day functions within the receivables department, as needed.
Location:
- Three days/week work from office – Long Beach, CA
- Work from home on Mondays and Fridays
About the Role - Key Responsibilities
- Maintain collections for both SP and Direct customers, to include generating statements, and issuing collection notices and follow-up communications
- Reconciles Aging reports between QuickBooks and Zuora
- Report generation and analysis, as needed
- Generate and publish unique billings for CO-OP, Aspire Classes, Empower Passes, Sponsorships, etc. and follows up for collections directly.
- Engage with customers regularly on account status and facilitates collecting payments for aged items/difficult accounts
- Process payments and other cash receipts
- Process credit memos to include COOP reimbursements, as well as trade receivable credits
- Balance daily deposits and record entries, as required
- Analyze aged A/R accounts and present to Credit Director for further treatment as needed
- Work with Sales and Client Engagement teams (when needed) to investigate and resolve discrepancies or issues related to invoice or payments.
- Coordinate with the sales or Corporate Accounting team to resolve any customer payment-related issues, NSFs, and refunds, etc.
- Collaborates with Credit Manager to maintain Company compliance with all A/R policies and regulations, both in the US and Internationally.
- Oversees the Sales Tax / VAT compliance requirements for all customers and periodically audits certificates on file against state and country regulations; works with Controller to validate tax exempt status within CCH/Zuora.
- Other duties as assigned
About You - Essential Qualifications
- Knowledge of basic accounting principles, including GAAP processes related to accounts receivable, and understanding of basic accounting rules and regulations and the policies and procedures of the finance department.
- Concentration in A/R & credit collection experience desired.
- Effective negotiation skills
- Strong written and verbal communication skills – able to work effectively across all departments and with customers
- Analytical skills and excellent problem-solving skills a must
- Must be detail oriented with attention to accuracy and possess the ability to prioritize and organize efficiently
- Proficiency in accounting software and Microsoft Office, specifically, Excel, required; Quickbooks experience preferred, Zuora experience a plus.
Preferred Education and Experience:
- Bachelor’s degree
- At least three years of accounting experience
- Strong proficiency in MS office and general computer use
The salary range varies, and pay is based on several factors including but not limited to education, certifications (if applicable), candidate's geographic region, job-related knowledge, skills, and years of experience among other factors.
- Range: $65,000 - $75,000 per year
Perks & Benefits at a Glance
- Generous time off:
- 15 Days of Vacation
- 3 Floating Holidays
- 2 Paid Volunteer Days
- 9 Paid Holidays
- Hybrid Work Environment
- Free Parking: covered and EV charging stations
- Various 401 (k) Investment Options and Generous Company Match
- HMO and PPO Medical Care Options (Employees are fully covered under HMO)
Applicants must be authorized to work for Laserfiche in the United States on a full-time basis without the need for employer sponsorship. We are unable to sponsor new employment visas, or take over sponsorship of existing employment visas, at this time.
About Us
Laserfiche is a leading enterprise platform that helps organizations digitally transform operations and manage their content with AI-powered solutions. Through scalable workflows, customizable forms, no-code templates and AI-enabled capabilities, the Laserfiche® document management platform accelerates how business gets done. Trusted by organizations of all sizes—from startups to Fortune 500 enterprises—Laserfiche empowers teams to boost productivity, foster collaboration, and deliver a superior customer experience at scale. Headquartered in Long Beach, California, Laserfiche operates globally, with offices across North America, Europe, and Asia.
Learn more about our team here.
Laserfiche is a leading enterprise platform that helps organizations digitally transform operations and manage their content with AI-powered solutions. Through scalable workflows, customizable forms, no-code templates and AI-enabled capabilities, the Laserfiche® document management platform accelerates how business gets done. Trusted by organizations of all sizes—from startups to Fortune 500 enterprises—Laserfiche empowers teams to boost productivity, foster collaboration, and deliver a superior customer experience at scale. Headquartered in Long Beach, California, Laserfiche operates globally, with offices across North America, Europe, and Asia.
Learn more about our team here.
Laserfiche complies with all Equal Opportunity and Affirmative Action regulations. Laserfiche makes all employment decisions – such as recruiting, hiring, training, promotion, compensation, professional development practices, discipline and termination – without regard to race, religion, color, national origin, ancestry, citizenship, sex, pregnancy, age, creed, physical or mental disability, medical condition, genetic characteristic, marital status, veteran status, gender identity/expression, sexual orientation or any other characteristic protected by law, except as may be permitted by law.
Laserfiche provides reasonable accommodations for applicants with disabilities upon request. For more information please contact Talent Acquisition at https://www.laserfiche.com/contact/ or 562-988-1688.
Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, and the Los Angeles Fair Chance Initiative for Hiring Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.
Laserfiche provides reasonable accommodations for applicants with disabilities upon request. For more information please contact Talent Acquisition at https://www.laserfiche.com/contact/ or 562-988-1688.
Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, and the Los Angeles Fair Chance Initiative for Hiring Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.
#LI-Hybrid